Latest Policies
Current students are advised of changes to our academic policies and procedures via our Virtual Learning Environment (VLE). When required we will also publish here on our website. The policies relate to all students at AECC University College.
For information about key changes to student-facing regulations, policies and procedures for 2021-2022 please see the document New Policies/amendments to student facing policies and procedures for 2021-2022
Our standard regulations, policies and procedures will be in in effect in 2021-2022 now that the crisis nature of the pandemic has subsided. For the avoidance of doubt, this means the emergency regulations are no longer in effect.
Academic regulations, policies and procedures
Should you need further guidance on changes made to these policies, please get in touch with the Academic Registrar. Where applicable we will highlight the change made.
Here you will find our key admissions procedures:
Criminal Convictions Procedure
This document sets out the procedures that AECC University College will enact in cases of declared or discovered criminal convictions of applicants to its courses.
Last updated: September 2019
Version 1.1
Document owner: Admissions Manager
Document size:
download criminal convictions procedure
Fraudulent Applications Procedure
This document sets out the procedures that AECC University College will enact in the event of suspected fraud with applications received for our courses.
Last updated: January 2018
Version 1.0
Document owner: Admissions Manager
Document size:
download FRAUDULENT APPLICATIONS PROCEDURE
Certifying Documents Procedure
This document details how applicants can certify documents if they are not able to do so in person, usually at enrolment.
Last updated: January 2018
Version 1.0
Document owner: Admissions Manager
Document size:
download CERTIFYING DOCUMENTS PROCEDURE
Point of Entry Change (MChiro) Procedure
This document sets out the procedure new students must follow if they with the University College to consider an alternative point of entry onto the Masters of Chiroprctic course to the one that was accepted at the application stage.
Last updated: January 2018
Version 1.0
Document owner: Admissions Manager
Document size:
DOWNLOAD POINT OF ENTRY CHANGE REQUEST PROCEDURE
download POINT OF ENTRY CHANGE Request form
This document sets out the policy under which students may appeal against an academic decision, the grounds for appeal and the mechanism by which appeals will be considered.
The policy has been amended to
- Clarify the procedure relating to the review of Investigating Panel decisions
- Improve language and terminology for clarity
- Change Panel membership at the Appeals Panel and Review Stage
- Align to Office of the Independent Adjudicator (OIA) best practice guidance.
Last updated: 07/09/21
Version number: 3.0
Policy owner: Academic Registrar
Download Academic Appeals Policy V3.0
This policy sets out our principles relating to academic integrity and good academic practice, defines academic offences, and outlines arrangements we apply to the process of suspected and actual academic misconduct, including the penalties which may be applied.
The policy has been revised for 2021-22. The policy name has been changed, in the context of ongoing work to improve awareness of academic integrity. The key change is to link the policy to the Student Conduct Framework, such that those on courses leading to professional registration who are found to have committed academic misconduct will be referred to a Fitness to Practise panel.
Last updated: 07/09/21
Version number: v1.0
Policy owner: Academic Registrar
This document sets out the assessment regulations operating for all courses which lead to an AECC University College award, including the award of credit.
This version of the regulations (v2.3) applies to
- all undergraduate students entering Levels 3 or 4 in 2021-22 (including students entering Level 4 from Gateway and student transferring between University College courses into Level 4 or Gateway),
- all postgraduate (MSc) students entering year 1/stage 1 in 2021-22.
- Any student repeating Levels 3 or 4
The regulations for other cohorts, and for students remaining on Bournemouth University awards, may be found on the University College VLE.
If you are in any doubt which regulations apply to you please contact Registry.
Last updated: 07/2021
Version: 2.3
Download Assessment Regulations for all Higher Education courses 2021-2022 v2.3
This document sets out the policy under which AECC University College students may request that exceptional personal circumstances which are affecting their learning and assessment are taken into consideration.
The policy has been updated to take into account changes in role/committee titles within the University College (no changes to principle or practice).
Last updated: 21/04/21
Version: 2.0
Policy owner: Academic Registrar
Fitness to Study Policy for all students enrolled on courses leading to AECC University College awards.
This policy and the accompanying procedures are to be followed by AECC University College staff where a student’s behaviours or attitude is giving cause for significant concern, and where it is believed either that there is an underlying physical or mental health condition, or that the use of the Student Disciplinary Procedures would be inappropriate or counter-productive.
The policy has been updated to take into account changes in role/committee titles within the University College (no changes to principle or practice).
Last updated: 21/04/2117
Version: 1.0
Policy owner: Academic Registrar
This policy and its procedures sets out the principles, definitions, credit allowances, and operational processes that should be followed in applications for the Recognition of Prior Learning (RPL), and credit transfer including the evidence students are required to submit and the academic and administrative responsibilities and processes involved.
The Policy was reviewed and minor amendments made (to termnology etc). The revised version was added here on 7 October 2021.
Last updated: July 2021
Version: 2.0
Policy owner: Academic Registrar
Download RPL policy and procedure v2.0
This procedure is for applicants who wish to make an Appeal or Complaint in relation to an application onto programmes of study delivered at AECC University College.
Last updated: 07/09/2018
Version number: 1.1
Policy owner: Academic Registrar
DOWNLOAD RECRUITMENT, SELECTION AND ADMISSION - APPEALS AND COMPLAINTS: POLICY AND PROCEDURE
The regulations and policy outline the requirements for applicants to be admitted to AECC University College’s courses of study.
DOWNLOAD RECRUITMENT SELECTION AND ADMISSION REGULATIONS v2.0
Last updated: July 2021
Version: 2.0
Policy owner: Academic Registrar
DOWNLOAD RECRUITMENT SELECTION AND ADMISSION POLICY v3.0
Last updated: July 2021
Version: 3.0
Policy owner: Academic Registrar
This Policy sets out the arrangements which will be followed where, in very exceptional circumstances, the University College has cause to consider the revocation of an award (whether a degree, diploma, certificate or award of credit) which has been conferred on a former student of the University College by the relevant Assessment Board acting on the delegated authority of Academic Board. It does not apply to the revocation of Honorary Awards or AECC Fellowships awarded before 2018; this is covered by a separate process.
Last updated: 30/06/21V (NEW)
Version: 1.0
Policy owner: Academic Registrar
Download REVOCATION OF AWARDS L policy and procedure V1.0
The Sponsored Student Academic Engagement Monitoring Policy and Procedure is in place to ensure that AECC University College is compliant with its duties as a Student Sponsor, according to the UKVI register of sponsors, including providing accurate information to the Home Office.
The policy was revised in March 2021 in line with changes to UKVI terminology and requirements.
Last updated: 21/04/21
Version: 1.0
Policy owner: Academic Registrar
Download SPONSORED STUDENT ACADEMIC ENGAGEMENT MONITORING POLICY AND PROCEDURE v1.0
This document sets out the policy under which students on AECC University College awards may make a complaint about courses, services or facilities provided by the University College; or actions or lack of actions by the University College or its staff.
The policy has been updated to take into account changes in role/committee titles within the University College (no changes to principle or practice).
Last updated: 21/04/21
Version: 2:0
Policy owner: Academic Registrar
This policy and its procedures are for use in student disciplinary procedures.
This policy has been revised doe 2020-21. The key change is to link the policy to the Student Conduct Framework, such that those on courses leading to professional registration who are found to have committed a disciplinary offence will be referred to a Fitness to Practise panel. Other changes are to:
- Broaden the roles that can conduct investigations,
- Change the membership of the appeals panel for disciplinary cases
- Align with OIA best practice guidance
Last updated: 07/09/21
Version: 2.0
Policy owner: Academic Registrar
The policy and procedures provides a framework:
(i) for the University College to exercise its duty in the public interest that students following degrees leading to professional health and social care qualifications meet relevant professional standards for fitness to practise, including professional attitudes and professional behaviours.
(ii) in relation to the duty of care to students, ensuring that any decision made under these procedures are in the best interests of the student and as part of the student support framework.
The Student Conduct Framework summary document (December 2019) shows how the student conduct policies fit together with Fitness to Practise.
Last updated: 21/04/21
Version: 2
Policy owner: Academic Registrar
General regulations, policies and procedures
Should you need further guidance on changes made to these policies, please get in touch with the AECC University College Academic Registrar.
This policy applies to undergraduate students only enrolling in 2021-2022. For the policy in operation for students currently enrolled please contact the AECC University College Registry Team.
Last updated: 20/08/2021
Version: 1.0
Policy owner: Academic Registrar
Document size: 274kb
Download Bursaries and Scholarships Policy
Find out more and dOWNLOAD SPORTS SCHOLARSHIP APPLICATION FORM
Our Prosection Laboratory is licensed by the Human Tissue Authority (HTA) and regulated under the 2004 Human Tissue Act to store specially prepared specimens for health professional education.
All users of the Prosection Laboratory are required to follow the Code of Practice set out below.
This document sets out the copyright policy at AECC University College.
Last updated: 6th June 2016
Policy owner: Learning Services
Document size:
This policy sets out what to do if you wish to request a transfer to a different course of study. It covers both transfers between courses within the University College and students considering seeking a transfer to another institution.
Last updated: 25 June 2018
Policy owner: Academic Registrar
Document size:
Last updated: July 2020
Version: 2
Policy owner: HR Manager / Chief Operating Officer
Document size: 345 KB
This document sets out the freedom of speech policy. It was updated in February 2018 in line with the Prevent agenda.
Last updated: February 2018
Policy owner: Academic Registrar
Document size:
This document sets out the Harassment Policy and Procedure for Students, version 1.
The policy has been updated to take into account changes in role/committee titles within the University College (no changes to principle or practice).
Last updated: 21 April 2021
Policy owner: Academic Registrar
Download Harassment Policy and Procedure for Students, version 1
This document sets out the health and safety policy. This is a revised policy, published in July 2019 and takes immediate effect.
Last updated: July 2019
Policy owner: Executive Director of Administration
Document size: 708KB
This document sets out the IT acceptable use policy at AECC University College.
The policy was amended in July 2021 and comes into immediate effect. It was uploaded here on 6 August 2021
Last updated: 06/08/21
Policy owner: IT
Download IT acceptable use policy
This policy defines the framework by which the AECC’s computer systems, assets,
infrastructure and computing environment will be protected from threats whether
internal, external, deliberate or accidental, including setting our users' responsibilities.
it includes a section on password complexity requirements which students must adhere to for any University College accounts.
This policy contain procedures for delivering online outreach activities with under 18’s. This should be read alongside the institutional safeguarding policy.
Last updated: December 2020
Policy Owner: Deputy Vice Chancellor
This policy sets out the principles the University College follows in relation to the information we provide publicly about out academic activities, and ways in which we put these principles into practice to ensure the quality and accuracy of our published information.
This document sets out the religion and belief policy.
Last updated: 18th September 2020
Policy owner: Chief Operating Officer / HR Manager
Document size: 308KB
This policy provides guidance about conducting ethical research and provides details of the AECC University College process and procedure for ensuring appropriate consideration and ethical approval of research by staff and students.
This document sets out the rules relating to library and learning services use.
Last updated: 08 August 2021 (unchanged)
Policy owner: Head of Library and Student Services
This is the overarching safeguarding policy for AECC University College. It includes procedures to follow in the case of a safeguarding issue arising and key safeguarding contacts within the University College.
Last updated:December 2020
Policy Owner: Deputy Vice Chancellor
This document sets out the student name policy at AECC University College.
Last updated: March 2021
Policy owner: Academic Registrar
Document size:
This policy and its procedures are for use in reporting and addressing student disciplinary matters that meet the definition of sexual violence and misconduct between students enrolled at this institution. It is intended to provide a clearly formulated and impartial process for dealing with problems of student misconduct of a sexual nature within a reasonable timescale and having due regard to the spirit of natural justice.
Last updated: 21 April 2021
Policy owner: Academic Registrar
Download STUDENT SEXUAL VIOLENCE AND MISCONDUCT POLICY, version 1
This Fees Policy (“the policy”) provides guidance to all students studying at AECC University College
(“AECC”), whether full-time or part-time.
An amended version was uploaded to this page on 7 September 2021
Quality assurance policies
The following policies may have implications for students so we would advise that you read them carefully.
This document sets out the AECC University College policy for the consideration and approval of new courses and the periodic review of existing courses, including responsibilities and documentation requirements.
The policy was reviewed and revised in June 2021. (This version applicable for new courses entering the approval/review process in September 202 )
Download COURSE CONSIDERATION, Approval and Periodic Review Policy (VERSION 2.2 JUNE 2021)
This document sets out the AECC University College policy for the closure of existing courses and suspension of recruitment to existing courses.
The policy was amended in March 2020 to clarify the role of the Senior Management Group in these decisions, and to include procedures for suspending recruitment to existing courses.
download COURSE Closure and suspension of courses Policy v2.0 march 2020
This policy and procedure explains how we make modifications to the approved versions of Course and/or Unit Specifications between initial approval of the course and periodic reviews (which normally take place every six years). Modifications are limited changes which do not alter the nature, focus and purpose of the course, and/or the award title(s).
The policy was reviewed and revised in June 2021. It will be implemented for modifications proposed from September 2021.
download COURSE AND UNIT MODIFICATIONS Policy V 2.0 (pdf)
This document outlines the requirements and expectations for the annual monitoring of units and courses, including responsibilities and documentation requirements. Monitoring is an ongoing process and is fundamental to continuous enhancement of the student experience across all taught provision. The annual reporting process is an opportunity to reflect and report formally on the delivery of units and courses over the preceding year, and consider opportunities to improve the learning experience for students.
The policy was revised following timetabled cyclical review and the revised version was uploaded on 17 March 2021.download COURSE AND UNIT MONITORING POLICY AND PROCEDURE v2.0 (PDF)
This policy sets out the way in which the University College considers and if appropriate approves prospective educational partners, to ensure that all courses delivered in partnership with other institutions maintain appropriate academic standards and deliver a high quality student experience.
If you would like to consider working with us please contact the Assistant Registrar (Quality Assurance).
Download CONSIDERATION AND APPROVAL OF EDUCATIONAL PARTNERSHIPS POLICY V 1.1
This document sets out the University College's policy relating to the annual monitoring of courses delivered through an educational partnership, and the arrangements for modification and periodic review of such courses. This includes arrangements for the suspension and, if required, the termination of educational partnerships.download Educational Partnerships – Annual Monitoring, Modifications and Periodic Review Policy V1.1 (pdf)
This document sets out the policy and procedures relating to external examining at AECC University College, including the appointment and induction of external examiners and their role and responsibilities. The policy and procedures are designed to ensure that the external examiners we appoint
- are appropriately qualified and are in a position to provide impartial and independent advice and informative comment on our academic standards and student achievement in relation to those standards
- are in a position to comment on those standards in comparison with national standards/frameworks and standards achieved at other UK providers with which they are familiar
- are able to confirm that the integrity and rigour of our assessment policies, procedures and processes
- are able to comment on good practice and make recommendations for improvement and enhancement. download EXTERNAL EXAMINING Policy AND PROCEDURE V2.0 (pdf)
This document outlines the requirements and expectations for course teams involved in the organisation, approval and ongoing management of placement learning, in order to ensure a high quality student learning experience.download Placement learning Policy V1.0 (pdf)
This new policy explains how AECC University College
works in partnership with our students to support them in actively engaging with and participating in,
quality assurance and enhancement activities, to help improve the student experience.
Download Student Engagement AND FEEDBACK Policy and Procedures V1.0 (FROM SEPT 2021)
Student Agreement 2021/22
This document explains the standard terms and conditions for new students enrolling with AECC University College in September or October 2021 or January 2022. They also apply to existing students, and students agree at registration annually that they will abide by the terms of this Agreement.
The document is an agreement between this institution and our new students as to the rights, roles and responsibilities of both parties. Please contact our Registry team if you are unable to access any of the links to documents or if there is anything that you are unsure about. If you wish to discuss further before you accept an offer, or enrol as a student, do not hesitate to contact us.
Please note that this document was updated on 23rd August 2021. If you require an earlier copy of the student agreement you can request it from our Registry team .
download Student agreement 2021/22 - Added 23 august 2021
Important information and additional costs
In addition to your Tuition Fees and living costs there are a number of items which you will be required or recommended to purchase in order to get the maximum benefit from the course. There may also be some unusual or surprising conditions about your course to consider before applying or accepting out offer.
These are outlined within course specific documents within our student finance pages:
View the additional costs associated with your course.
Student course cancellation form
Download course cancellation form (requires signature)
Value for Money Statement
Like most universities that receive public funding, AECC University College is a charity and raises income from a wide range of sources. This income is spent on providing teaching and other student services, day-to-day running costs, maintaining and improving our campus, undertaking research and engaging with local communities. Any surplus income is reinvested back into improving facilities. AECC University College’s main expenditure is on teaching, but it also spends money on a range of other areas that benefit students. see more about our Value for Money StatemenT
Student Protection Plan and Student Refund and Compensation Policy
Every provider of higher education in England is required to have a Student Protection Plan that is approved by the Office for Students (OfS). It sets out what measures we have in place to protect you, as a student at the University College, in the event of a risk arising to the continuation of your studies.
The Student Refund and Compensation Policy sets out our arrangements for refunds and compensation for affected students (and applicants) where it is not possible for us to preserve continuation of study, and/or to meet our obligations of provision of education as it was originally intended. This policy relates to our Student Protection Plan and reflects our commitment to the student experience and to supporting our students to achieve their academic outcomes.
Minor amendments were made to the Student Protection Plan in January 2021, to update UKVI terminology, University College Committee titles and modes of study for some University College courses.
DOWNLOAD STUDENT PROTECTION PLAN v2.0 Jan 2021
DOWNLOAD STUDENT REFUND AND COMPENSATION POLICY
Access and Participation Plans, Fees Summary and Provider impact report
Here you will find our Access and Participation Plan and Fair Access Agreements, which set out our targets and milestones for widening access in higher education by students from disadvantaged groups, and improving the aspirations, success and progression for students in these groups. This includes information about financial support packages, and details of our outreach activities, and targets and milestones for widening participation.
These access agreements have been formally approved by the Office for Students (or the Office for Fair Access (OFFA) prior to September 2019).
Our Fees Summary for 2021-2022 is also available for download here.
The Provider impact report summarises the progress the University College has made against targets, objectives and written commitments set out in our 2019-20 access and participation plan. This document is a summary of information the University College submitted to the OfS.
DOWNLOAD THE ACCESS AND PARTICIPATION PLAN 2020-21 to 2024-25
download the aecc university college fees summary 2021-2022
DOWNLOAD THE ACCESS AND PARTICIPATION PLAN FOR 2019-2020
Student privacy notice
This document explains our processing of personal data of past, present and prospective students of AECC University College. It explains how AECC University College collects, uses and shares your personal data, and your rights in relation to the personal data we holds. Should you have any queries, please contact our data protection officer by email: dpo@aecc.ac.uk, 01202 436444, or by post: Data Protection Officer, AECC University College, Parkwood Road, Parkwood Campus, Bournemouth, Dorset, BH5 2DF.
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