Policies for students
Our students are frequently updated of any changes to our academic policies and procedures via our Virtual Learning Environment (VLE). When required we will also publish here on our website. The policies relate to all students at AECC University College.
For information about key changes to student-facing regulations, policies and procedures for 2019-2020 please see the document New Policies/amendments to student facing policies and procedures for 2019-2020
both in the UK and Overseas. The policies highlight expectations and show students the support available should they require it. Once students commence their studies with us they will gain access to more regulations, policies, codes of practice and guidance.
Academic regulations, policies and procedures
Should you need further guidance on changes made to these policies, please get in touch with the AECC University College Academic Registrar. Where necessary we will highlight the change made.
The regulations and policy outline the requirements for applicants to be admitted to AECC University College’s courses of study.
DOWNLOAD RECRUITMENT SELECTION AND ADMISSION REGULATIONS
Last updated: 01/09/19
Version: 1.1
Policy owner: Academic Registrar
DOWNLOAD RECRUITMENT SELECTION AND ADMISSION POLICY
Last updated: 01/09/19
Version: 2.1
Policy owner: Academic Registrar
This procedure is for applicants who wish to make an Appeal or Complaint in relation to an application onto programmes of study delivered at AECC University College.
Last updated: 07/09/2018
Version number: 1.1
Policy owner: Academic Registrar
DOWNLOAD RECRUITMENT, SELECTION AND ADMISSION - APPEALS AND COMPLAINTS: POLICY AND PROCEDURE
Here you will find our key admissions procedures:
Criminal Convictions Procedure
This document sets out the procedures that AECC University College will enact in cases of declared or discovered criminal convictions of applicants to its courses.
Last updated: September 2019
Version 1.1
Document owner: Admissions Manager
Document size:
download criminal convictions procedure
Fraudulent Applications Procedure
This document sets out the procedures that AECC University College will enact in the event of suspected fraud with applications received for our courses.
Last updated: January 2018
Version 1.0
Document owner: Admissions Manager
Document size:
download FRAUDULENT APPLICATIONS PROCEDURE
Certifying Documents Procedure
This document details how applicants can certify documents if they are not able to do so in person, usually at enrolment.
Last updated: January 2018
Version 1.0
Document owner: Admissions Manager
Document size:
download CERTIFYING DOCUMENTS PROCEDURE
Point of Entry Change (MChiro) Procedure
This document sets out the procedure new students must follow if they with the University College to consider an alternative point of entry onto the Masters of Chiroprctic course to the one that was accepted at the application stage.
Last updated: January 2018
Version 1.0
Document owner: Admissions Manager
Document size:
DOWNLOAD POINT OF ENTRY CHANGE REQUEST PROCEDURE
download POINT OF ENTRY CHANGE Request form
This document sets out the policy under which students enrolled on AECC University College awards may appeal against an academic decision, the grounds for appeal and the mechanism by which appeals will be considered.
This revised policy was approved by Academic Board in March 2019 for implementation from September 2019 and was uploaded here on 27 March. The key changes are:
- The Academic Registrar has been removed as a source of information advice and guidance on the policy as the Academic Registrar is part of the investigating panel.
- Providing the Investigating Panel a route to recommend corrective action to the Appeals Board without the need for the student to present their case to the Board, in cases where there is no doubt the University College is at fault.
Last updated: 20/03/19
Version number: 2.0
Policy owner: Academic Registrar
Download Academic Appeals Policy
This document sets out the AECC University College’s principles relating to academic integrity and good academic practice, defines academic offences, and outlines arrangements the College applies to the process of suspected and actual academic offences, including the penalties which may be applied.
Last updated: 1/9/17
Version number: 1
Policy owner: Academic Registrar
Document size: 124 KB PDF
This document sets out the assessment regulations operating for all courses which lead to an AECC University College award, including the award of credit.
There was a minor amendment to the regulations d in September 2019 (version 1.3) to add reference to BSc (Hons) Sport, Exercise and Health Science, and to add reassessment limits for Sport, Exercise and Health Science Courses .
The University College Assessment Regulations are currently undergoing a major review. The revised version will be published here during the 2019-20 academic year, with an outline of the key changes.
Last updated: 09/19
Version: 1.3 (revised Sept 2019)
Policy owner: Academic Registrar
Document size:
Download Assessment Regulations for all Higher Education courses 2019-2020 v1.3
This document sets out the policy under which AECC University College students may request that exceptional personal circumstances which are affecting their learning and assessment are taken into consideration.
This revised policy was approved by Academic Board in March 2019 for implementation from September 2019 and uploaded here on 27 March. The key changes are:
- Change of policy title from Mitigating Circumstances, to better explain policy purpose
- Clearer terms of reference and changes to membership for the Exceptional Personal Circumstances Panel.
- The Panel will only consider evidence provided with the application and will not ask for additional information (provision is made for where evidence is delayed), and evidence must be officially translated into English
- Examples of what is and is not considered an exceptional personal circumstance are included (information previously available in a separate guidance document)
- It is specified that students must apply for consideration each semester/academic year.
Last updated: 20/03/19
Version: 2.0
Policy owner: Academic Registrar
Document size: 393KB
Fitness to Study Policy for all students enrolled on courses leading to AECC University College awards.
This policy and the accompanying procedures are to be followed by AECC University College staff where a student’s behaviours or attitude is giving cause for significant concern, and where it is believed either that there is an underlying physical or mental health condition, or that the use of the Student Disciplinary Procedures would be inappropriate or counter-productive.
Last updated: 1/9/17
Version: 1.0
Policy owner: Academic Registrar
Document size:
This document sets out the policy under which students on AECC University College awards may make a complaint about courses, services or facilities provided by the University College; or actions or lack of actions by the University College or its staff.
This revised policy was approved by Academic Board in March 2019 for implementation from September 2019. The key change is to reinstate a time-limit within which students are normally expected to submit complaints (one month).
Last updated: 20/03/19
Version: 2:0
Policy owner: Academic Registrar
Document size: 438KB
This policy and its procedures are for use in student disciplinary procedures that lie outside the scope of either the University College’s Academic Offences or Fitness to Study and Practise regulations.
This policy has been reviewed and revised for implementation in September 2018. Key changes include:
- Misconduct is now categorised as either major or non-major, and this has implications for the penalties which can be imposed if a student is found to have committed an offence.
- Arrangements for suspending an accused student have changed, and the right of appeal to the Principal against such a suspension has been removed.
- Summary procedures can now only be implemented for non-major misconduct.
- The available sanctions, and when these are likely to be used, have been specified more clearly.
The revised policy was uploaded on 31 July 2018
Last updated: 27/06/18
Version: 1.1
Policy owner: Academic Registrar
Document size:
This policy and its procedures are for the use of AECC University College staff, and students enrolled on courses leading to AECC University College awards. Chiropractic students enrolled on Bournemouth University awards should refer to the document AECC University College Student Fitness to Practise Regulations for BSc/MSc and MChiro Students course available via the Virtual Learning Environment.
This policy was amended for implementation from 1 December 2019.
The key changes are as follows:
- If a concern is raised, it will now be dealt with firstly be dealt with under the relevant University College conduct policy (Student Discipline or Academic Offences policies). For students studying on courses leading to professional registration, if the outcome also has bearing on the student’s fitness to practise. the outcome will be then referred to the Fitness to Practise policy for consideration. The exception is that, if the concern is only about failure to comply with professional standards of conduct this will be considered through the FtP policy only. This is a change in practice and the procedures have been amended to take this into account.
- Policy stages have renamed in line with good practice guidance from the Office of the Independent Adjudicator, and the initial review and investigation stages have been combined to remove duplication.
- There is no longer a student member of the FtP panel, in line with practice at other institutions. Panel composition has increased in line with other conduct policies, to avoid a ‘tied decision’; a specialist panel is needed because of the serious consequences of fitness to practise proceedings for a student.
The Student Conduct Framework summary document (December 2019) shows how the student conduct policies fit together with Fitness to Practise.
Last updated: 1/12/19
Version: 2
Policy owner: Academic Registrar
Document size:
This policy and its procedures sets out the principles, definitions, credit allowances, and operational processes that should be followed in applications for the Recognition of Prior Learning (RPL), and credit transfer including the evidence students are required to submit and the academic and administrative responsibilities and processes involved.
The Policy was amended in November 2018 to specify that there is a time-limit of five years for recognition of all forms of RPL. The revised version was added here on 21 November 2018.
Last updated: 14/11/18
Version: 1.2
Policy owner: Academic Registrar
Document size: 671 KB
Download RPL policy and procedure
The Tier 4 Student Attendance Monitoring Policy and Procedures are in place to ensure that AECC University College is compliant with its duties as a tier 4 sponsor, according to the UKVI register of sponsors, including providing accurate information to the Home Office.
The policy was revised in June 2019. Significant changes have been made so it should be regarded as a new version.
Last updated: 01/09/19
Version: 3.0
Policy owner: Academic Registrar
Download Tier 4 Student Attendance Monitoring Policy v3.0
General regulations, policies and procedures
Should you need further guidance on changes made to these policies, please get in touch with the AECC University College Academic Registrar.
This Fees Policy (“the policy”) provides guidance to all students studying at AECC University College
(“AECC”), whether full-time or part-time.
An amended version was uploaded to this page on 6 August 2019.
This policy applies to undergraduate students only enrolling in 2019-2020. For the policy in operation for students currently enrolled please contact the AECC University College Registry Team.
The policy applicable to undergraduate students entering the institution in September 2020 will be available here from 1 December 2019.
Last updated:16/08/2018
Version: 1.0 (Added January 2019)
Policy owner: Academic Registrar
Document size:
Download Bursaries and Scholarships Policy
This document sets out the IT acceptable use policy at AECC University College.
The policy was amended in June 2019 and comes into immediate effect. It was uploaded here on 12 June 2019
Last updated: 06/06/19
Policy owner: IT
Document size: 239KB
Download IT acceptable use policy
This document sets out the copyright policy at AECC University College.
Last updated: 6th June 2016
Policy owner: Learning Services
Document size:
Last updated: 1/9/17
Version: 1
Policy owner: Executive Director of Administration
Document size:
This document sets out the rules relating to library use.
Last updated: 9th June 2016
Policy owner: Head of learning services and E-developments
Document size:
This document sets out the student name policy at AECC University College.
Last updated: June 2017
Policy owner: Academic Registrar
Document size:
This document sets out the religion and belief policy.
Last updated: 1st November 2016
Policy owner: Executive Director of Administration
Document size:
This document sets out the health and safety policy. This is a revised policy, published in July 2019 and takes immediate effect.
Last updated: July 2019
Policy owner: Executive Director of Administration
Document size: 708KB
This document sets out the freedom of speech policy. It was updated in February 2018 in line with the Prevent agenda.
Last updated: February 2018
Policy owner: Academic Registrar
Document size:
This document sets out the Harassment Policy and Procedure for Students, version 1.
Last updated: 22nd March 2018
Policy owner: Academic Registrar
Document size:
Download Harassment Policy and Procedure for Students, version 1
This policy and its procedures (new for September 2018) are for use in reporting and addressing student disciplinary matters that meet the definition of sexual violence and misconduct between students enrolled at this institution. It is intended to provide a clearly formulated and impartial process for dealing with problems of student misconduct of a sexual nature within a reasonable timescale and having due regard to the spirit of natural justice.
The new policy was uploaded on 31 July 2018.
Last updated: 25 June 2018
Policy owner: Academic Registrar
Document size:
Download STUDENT SEXUAL VIOLENCE AND MISCONDUCT POLICY, version 1
This policy sets out what to do if you wish to request a transfer to a different course of study. It covers both transfers between courses within the University College and students considering seeking a transfer to another institution.
Last updated: 25 June 2018
Policy owner: Academic Registrar
Document size:
Our Prosection Laboratory is licensed by the Human Tissue Authority (HTA) and regulated under the 2004 Human Tissue Act to store specially prepared specimens for health professional education.
All users of the Prosection Laboratory are required to follow the Code of Practice set out below.
Quality assurance policies
The following policies may have implications for students so we would advise that you read them carefully.
This policy sets out the ways students can be involved in our quality assurance procedures.
Download Student Engagement Policy and Procedures
This document sets out the AECC University College policy for the consideration and approval of new courses and the periodic review of existing courses, including responsibilities and documentation requirements.
The policy was reviewed and revised in July 2019
Download COURSE Approval and Periodic Review Policy (VERSION 2 JULY 2019)
This document sets out the AECC University College policy for the closure of existing courses.
This policy and procedure explains how we make modifications to the approved versions of Course and/or Unit Specifications between initial approval of the course and periodic reviews (which normally take place every six years). Modifications are limited changes which do not alter the nature, focus and purpose of the course, and/or the award title(s).
(Added 17 November 2017)
download COURSE MODIFICATION Policy (pdf)
Student agreement 2019/20
This document explains the standard terms and conditions for new students enrolling with AECC University College in September or October 2019.They also apply to existing students, and students agree at registration annually that they will abide by the terms of this Agreement.
The document is an agreement between this institution and our new students as to the rights, roles and responsibilities of both parties. Please contact our Registry team if you are unable to access any of the links to documents or if there is anything that you are unsure about. If you wish to discuss further before you accept an offer, or enrol as a student, do not hesitate to contact us.
Please note that this document was updated and the final revised version was added to the website on 30 July 2019. This includes reference to new and updated polices in place for 2019-2020, as highlighted on page 4 of the document. If you require an earlier copy of the student agreement you can request it from our Registry team .
download Student agreement 2019/2020 - added 30 july 2019
Important information and additional costs
In addition to your Tuition Fees and living costs there are a number of items which you will be required or recommended to purchase in order to get the maximum benefit from the course. There may also be some unusual or surprising conditions about your course to consider before applying or accepting out offer.
These are outlined within course specific documents within our student finance pages:
View the additional costs associated with your course.
Student course cancellation form
DOWNLOAD COURSE CANCELLATION FORM - REQUIRES SIGNATURE
Student Protection Plan and Student Refund and Compensation Policy
Every provider of higher education in England is required to have a Student Protection Plan that is approved by the Office for Students (OfS). It sets out what measures we have in place to protect you, as a student at the University College, in the event of a risk arising to the continuation of your studies.
The Student Refund and Compensation Policy sets out our arrangements for refunds and compensation for affected students (and applicants) where it is not possible for us to preserve continuation of study, and/or to meet our obligations of provision of education as it was originally intended. This policy relates to our Student Protection Plan and reflects our commitment to the student experience and to supporting our students to achieve their academic outcomes.
A minor amendment was made to the Student Protection Plan in July 2019, to indicated that this will be reviewed/approved through the Senior Management Group. The revised version was posted here on 22 July 2019.
DOWNLOAD STUDENT PROTECTION PLAN v1.1 July 2019
DOWNLOAD STUDENT REFUND AND COMPENSATION POLICY
Access and Participation Plans
Here you will find our Access and Participation Plan and Fair Access Agreements, which set out our targets and milestones for widening access in higher education by students from disadvantaged groups, and improving the aspirations, success and progression for students in these groups. This includes information about financial support packages, and details of our outreach activities, and targets and milestones for widening participation.
These access agreements have been formally approved by the Office for Students (or the Office for Fair Access (OFFA) prior to September 2019).
DOWNLOAD THE ACCESS AND PARTICIPATION PLAN 2020-21 to 2024-25
DOWNLOAD THE ACCESS AND PARTICIPATION PLAN FOR 2019-2020
Student privacy notice 2019/20
This document explains our processing of personal data of past, present and prospective students of AECC University College. It explains how AECC University College collects, uses and shares your personal data, and your rights in relation to the personal data we holds. Should you have any queries, please contact our data protection officer by email: dpo@aecc.ac.uk, 01202 436444, or by post: Data Protection Officer, AECC University College, Parkwood Road, Parkwood Campus, Bournemouth, Dorset, BH5 2DF.
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