Latest Policies
Current students are advised of changes to our academic policies and procedures via our Virtual Learning Environment (VLE). When required we will also publish here on our website. The policies relate to all students at AECC University College.
For information about key changes to student-facing regulations, policies and procedures for 2020-2021 please see the document New Policies/amendments to student facing policies and procedures for 2020-2021
Emergency Regulations
The University College in April 2020 (and amended June 2020) approved University College-wide emergency regulations, to be enacted in circumstances beyond the University College’s control, such as the coronavirus pandemic.
Academic Board on 1 July extended the operation of these regulations into the 2020-2021 academic year. The regulations were amended by Academic Board and a revised version posted here on 30 September 2020. The section outlining no detriment was removed September 2020.
The policies highlight expectations and show students the support available should they require it. Once students commence their studies with us they will gain access to more regulations, policies, codes of practice and guidance.
Please note that the exact arrangements that will be adopted under these regulations will remain subject to further consideration and committee discussion during the year as the situation relating to the pandemic, the ability of the University College to manage the impact, and prevailing government/Public Health England advice develops and changes.
COVID-19 Response
Guidance for students returning to campus, including:
- Our guiding principles
- Campus access and returning to study onsite
- Use of facilities while social distancing on campus
- Health and safety guidance
- Transition and supporting students back to study on campus
- Supporting health and wellbeing
AECC University College Community Pledge – COVID-19
If you require any specific guidance or have concerns about coronavirus matters, you can contact covidconcern@aecc.ac.uk
Download Student Guidance on Returning to Studies and Campus
Last updated: 11th September 2020
Owner: Vice-Chancellor
Document size: 498 KB
As we gradually reopen the campus and welcome staff, students, patients and visitors back onsite it is key that now, more than ever, we all need to respect and support each other, to behave appropriately and to treat each other with kindness and compassion.
We ask everyone at the University College to commit to the following pledge.
Download AECC University College Community Pledge – COVID-19
Last updated: 11th September 2020
Owner: Vice-Chancellor
Document size: 573 KB
Academic regulations, policies and procedures
Should you need further guidance on changes made to these policies, please get in touch with the AECC University College Academic Registrar. Where necessary we will highlight the change made.
The regulations and policy outline the requirements for applicants to be admitted to AECC University College’s courses of study.
DOWNLOAD RECRUITMENT SELECTION AND ADMISSION REGULATIONS
Last updated: 01/09/19
Version: 1.1
Policy owner: Academic Registrar
DOWNLOAD RECRUITMENT SELECTION AND ADMISSION POLICY
Last updated: 01/09/19
Version: 2.1
Policy owner: Academic Registrar
This procedure is for applicants who wish to make an Appeal or Complaint in relation to an application onto programmes of study delivered at AECC University College.
Last updated: 07/09/2018
Version number: 1.1
Policy owner: Academic Registrar
DOWNLOAD RECRUITMENT, SELECTION AND ADMISSION - APPEALS AND COMPLAINTS: POLICY AND PROCEDURE
Here you will find our key admissions procedures:
Criminal Convictions Procedure
This document sets out the procedures that AECC University College will enact in cases of declared or discovered criminal convictions of applicants to its courses.
Last updated: September 2019
Version 1.1
Document owner: Admissions Manager
Document size:
download criminal convictions procedure
Fraudulent Applications Procedure
This document sets out the procedures that AECC University College will enact in the event of suspected fraud with applications received for our courses.
Last updated: January 2018
Version 1.0
Document owner: Admissions Manager
Document size:
download FRAUDULENT APPLICATIONS PROCEDURE
Certifying Documents Procedure
This document details how applicants can certify documents if they are not able to do so in person, usually at enrolment.
Last updated: January 2018
Version 1.0
Document owner: Admissions Manager
Document size:
download CERTIFYING DOCUMENTS PROCEDURE
Point of Entry Change (MChiro) Procedure
This document sets out the procedure new students must follow if they with the University College to consider an alternative point of entry onto the Masters of Chiroprctic course to the one that was accepted at the application stage.
Last updated: January 2018
Version 1.0
Document owner: Admissions Manager
Document size:
DOWNLOAD POINT OF ENTRY CHANGE REQUEST PROCEDURE
download POINT OF ENTRY CHANGE Request form
This document sets out the policy under which students enrolled on AECC University College awards may appeal against an academic decision, the grounds for appeal and the mechanism by which appeals will be considered.
This revised policy was approved by Academic Board in March 2019 for implementation from September 2019 and was uploaded here on 27 March. The key changes are:
- The Academic Registrar has been removed as a source of information advice and guidance on the policy as the Academic Registrar is part of the investigating panel.
- Providing the Investigating Panel a route to recommend corrective action to the Appeals Board without the need for the student to present their case to the Board, in cases where there is no doubt the University College is at fault.
Last updated: 20/03/19
Version number: 2.0
Policy owner: Academic Registrar
Download Academic Appeals Policy
This document sets out the AECC University College’s principles relating to academic integrity and good academic practice, defines academic offences, and outlines arrangements the College applies to the process of suspected and actual academic offences, including the penalties which may be applied.
Last updated: 1/9/17
Version number: 1
Policy owner: Academic Registrar
Document size: 124 KB PDF
This document sets out the assessment regulations operating for all courses which lead to an AECC University College award, including the award of credit.
Version 2.0 of the regulations will apply for all AECC University College students in all years, from September 2020 (the 2020-2021 academic year). Please read these carefully. A document highlighting the main changes, and the rationale for these changes, is also provided below.
This version includes specific regulations for course commencing in September 2020 and January 2021.
Last updated: 10/2020
Version: 2.0
Policy owner: Academic Registrar
Document size:
Download Assessment Regulations for all Higher Education courses 2020-2021 v2.0
This document sets out the policy under which AECC University College students may request that exceptional personal circumstances which are affecting their learning and assessment are taken into consideration.
This revised policy was approved by Academic Board in March 2019 for implementation from September 2019 and uploaded here on 27 March. The key changes are:
- Change of policy title from Mitigating Circumstances, to better explain policy purpose
- Clearer terms of reference and changes to membership for the Exceptional Personal Circumstances Panel.
- The Panel will only consider evidence provided with the application and will not ask for additional information (provision is made for where evidence is delayed), and evidence must be officially translated into English
- Examples of what is and is not considered an exceptional personal circumstance are included (information previously available in a separate guidance document)
- It is specified that students must apply for consideration each semester/academic year.
Last updated: 20/03/19
Version: 2.0
Policy owner: Academic Registrar
Document size: 393KB
Fitness to Study Policy for all students enrolled on courses leading to AECC University College awards.
This policy and the accompanying procedures are to be followed by AECC University College staff where a student’s behaviours or attitude is giving cause for significant concern, and where it is believed either that there is an underlying physical or mental health condition, or that the use of the Student Disciplinary Procedures would be inappropriate or counter-productive.
Last updated: 1/9/17
Version: 1.0
Policy owner: Academic Registrar
Document size:
This document sets out the policy under which students on AECC University College awards may make a complaint about courses, services or facilities provided by the University College; or actions or lack of actions by the University College or its staff.
This revised policy was approved by Academic Board in March 2019 for implementation from September 2019. The key change is to reinstate a time-limit within which students are normally expected to submit complaints (one month).
Last updated: 20/03/19
Version: 2:0
Policy owner: Academic Registrar
Document size: 438KB
This policy and its procedures are for use in student disciplinary procedures that lie outside the scope of either the University College’s Academic Offences or Fitness to Study and Practise regulations.
This policy has been reviewed and revised for implementation in September 2018. Key changes include:
- Misconduct is now categorised as either major or non-major, and this has implications for the penalties which can be imposed if a student is found to have committed an offence.
- Arrangements for suspending an accused student have changed, and the right of appeal to the Principal against such a suspension has been removed.
- Summary procedures can now only be implemented for non-major misconduct.
- The available sanctions, and when these are likely to be used, have been specified more clearly.
The revised policy was uploaded on 31 July 2018
Last updated: 27/06/18
Version: 1.1
Policy owner: Academic Registrar
Document size:
This policy and its procedures are for the use of AECC University College staff, and students enrolled on courses leading to AECC University College awards. Chiropractic students enrolled on Bournemouth University awards should refer to the document AECC University College Student Fitness to Practise Regulations for BSc/MSc and MChiro Students course available via the Virtual Learning Environment.
This policy was amended for implementation from 1 December 2019.
The key changes are as follows:
- If a concern is raised, it will now be dealt with firstly be dealt with under the relevant University College conduct policy (Student Discipline or Academic Offences policies). For students studying on courses leading to professional registration, if the outcome also has bearing on the student’s fitness to practise. the outcome will be then referred to the Fitness to Practise policy for consideration. The exception is that, if the concern is only about failure to comply with professional standards of conduct this will be considered through the FtP policy only. This is a change in practice and the procedures have been amended to take this into account.
- Policy stages have renamed in line with good practice guidance from the Office of the Independent Adjudicator, and the initial review and investigation stages have been combined to remove duplication.
- There is no longer a student member of the FtP panel, in line with practice at other institutions. Panel composition has increased in line with other conduct policies, to avoid a ‘tied decision’; a specialist panel is needed because of the serious consequences of fitness to practise proceedings for a student.
The Student Conduct Framework summary document (December 2019) shows how the student conduct policies fit together with Fitness to Practise.
Last updated: 1/12/19
Version: 2
Policy owner: Academic Registrar
Document size:
This policy and its procedures sets out the principles, definitions, credit allowances, and operational processes that should be followed in applications for the Recognition of Prior Learning (RPL), and credit transfer including the evidence students are required to submit and the academic and administrative responsibilities and processes involved.
The Policy was amended in November 2018 to specify that there is a time-limit of five years for recognition of all forms of RPL. The revised version was added here on 21 November 2018.
Last updated: 14/11/18
Version: 1.2
Policy owner: Academic Registrar
Document size: 671 KB
Download RPL policy and procedure
The Tier 4 Student Attendance Monitoring Policy and Procedures are in place to ensure that AECC University College is compliant with its duties as a tier 4 sponsor, according to the UKVI register of sponsors, including providing accurate information to the Home Office.
The policy was revised in June 2019. Significant changes have been made so it should be regarded as a new version.
Last updated: 01/09/19
Version: 3.0
Policy owner: Academic Registrar
Download Tier 4 Student Attendance Monitoring Policy v3.0
General regulations, policies and procedures
Should you need further guidance on changes made to these policies, please get in touch with the AECC University College Academic Registrar.
This Fees Policy (“the policy”) provides guidance to all students studying at AECC University College
(“AECC”), whether full-time or part-time.
An amended version was uploaded to this page on 31 July 2020.
This policy applies to undergraduate students only enrolling in 2020-2021. For the policy in operation for students currently enrolled please contact the AECC University College Registry Team.
Last updated:07/07/2020
Version: 1.0
Policy owner: Academic Registrar
Document size:
Download Bursaries and Scholarships Policy
Find out more and dOWNLOAD SPORTS SCHOLARSHIP APPLICATION FORM
This document sets out the IT acceptable use policy at AECC University College.
The policy was amended in June 2019 and comes into immediate effect. It was uploaded here on 12 June 2019
Last updated: 06/06/19
Policy owner: IT
Document size: 239KB
Download IT acceptable use policy
This document sets out the copyright policy at AECC University College.
Last updated: 6th June 2016
Policy owner: Learning Services
Document size:
Last updated: July 2020
Version: 2
Policy owner: HR Manager / Chief Operating Officer
Document size: 345 KB
This document sets out the rules relating to library use.
Last updated: 9th June 2016
Policy owner: Head of learning services and E-developments
Document size:
This document sets out the student name policy at AECC University College.
The policy was amended in March 2020 to include guidance on what the University College will accept as appropriate for a preferred name. The revised version was uploaded here on 23 April 2020.
Last updated: March 2020
Policy owner: Academic Registrar
Document size:
This document sets out the religion and belief policy.
Last updated: 18th September 2020
Policy owner: Chief Operating Officer / HR Manager
Document size: 308KB
This document sets out the health and safety policy. This is a revised policy, published in July 2019 and takes immediate effect.
Last updated: July 2019
Policy owner: Executive Director of Administration
Document size: 708KB
This document sets out the freedom of speech policy. It was updated in February 2018 in line with the Prevent agenda.
Last updated: February 2018
Policy owner: Academic Registrar
Document size:
This document sets out the Harassment Policy and Procedure for Students, version 1.
Last updated: 22nd March 2018
Policy owner: Academic Registrar
Document size:
Download Harassment Policy and Procedure for Students, version 1
This policy and its procedures (new for September 2018) are for use in reporting and addressing student disciplinary matters that meet the definition of sexual violence and misconduct between students enrolled at this institution. It is intended to provide a clearly formulated and impartial process for dealing with problems of student misconduct of a sexual nature within a reasonable timescale and having due regard to the spirit of natural justice.
The new policy was uploaded on 31 July 2018.
Last updated: 25 June 2018
Policy owner: Academic Registrar
Document size:
Download STUDENT SEXUAL VIOLENCE AND MISCONDUCT POLICY, version 1
This policy sets out what to do if you wish to request a transfer to a different course of study. It covers both transfers between courses within the University College and students considering seeking a transfer to another institution.
Last updated: 25 June 2018
Policy owner: Academic Registrar
Document size:
Our Prosection Laboratory is licensed by the Human Tissue Authority (HTA) and regulated under the 2004 Human Tissue Act to store specially prepared specimens for health professional education.
All users of the Prosection Laboratory are required to follow the Code of Practice set out below.
This policy contain procedures for delivering online outreach activities with under 18’s. This should be read alongside the institutional safeguarding policy.
Last updated: 30th June 2020
Policy Owner: Deputy Vice Chancellor
This is the overarching safeguarding policy for AECC University College. It includes procedures to follow in the case of a safeguarding issue arising and key safeguarding contacts within the University College.
Last updated: 30th June 2020
Policy Owner: Deputy Vice Chancellor
Quality assurance policies
The following policies may have implications for students so we would advise that you read them carefully.
This policy sets out the ways students can be involved in our quality assurance procedures.
Download Student Engagement Policy and Procedures
This document sets out the AECC University College policy for the consideration and approval of new courses and the periodic review of existing courses, including responsibilities and documentation requirements.
The policy was reviewed and revised in July 2020
Download COURSE Approval and Periodic Review Policy (VERSION 2.1 JULY 2020)
This document sets out the AECC University College policy for the closure of existing courses and suspension of recruitment to existing courses.
The policy was amended in March 2020 to clarify the role of the Senior Management Group in these decisions, and to include procedures for suspending recruitment to existing courses.
download COURSE Closure and suspension of courses Policy v2.0 march 2020
This policy and procedure explains how we make modifications to the approved versions of Course and/or Unit Specifications between initial approval of the course and periodic reviews (which normally take place every six years). Modifications are limited changes which do not alter the nature, focus and purpose of the course, and/or the award title(s).
(Added 17 November 2017)
download COURSE MODIFICATION Policy (pdf)
This document sets out the policy and procedures relating to external examining at AECC University College, including the appointment and induction of external examiners and their role and responsibilities. The policy and procedures are designed to ensure that the external examiners we appoint
- are appropriately qualified and are in a position to provide impartial and independent advice and informative comment on our academic standards and student achievement in relation to those standards
- are in a position to comment on those standards in comparison with national standards/frameworks and standards achieved at other UK providers with which they are familiar
- are able to confirm that the integrity and rigour of our assessment policies, procedures and processes
- are able to comment on good practice and make recommendations for improvement and enhancement. download EXTERNAL EXAMINING Policy AND PROCEDURE V2.0 (pdf)
This document sets out the University College's policy relating to the annual monitoring of courses delivered through an educational partnership, and the arrangements for modification and periodic review of such courses. This includes arrangements for the suspension and, if required, the termination of educational partnerships.download Educational Partnerships – Annual Monitoring, Modifications and Periodic Review Policy V1.1 (pdf)
This document outlines the requirements and expectations for course teams involved in the organisation, approval and ongoing management of placement learning, in order to ensure a high quality student learning experience.download Placement learning Policy V1.0 (pdf)
This document outlines the requirements and expectations for the annual monitoring of units and courses, including responsibilities and documentation requirements. Monitoring is an ongoing process and is fundamental to continuous enhancement of the student experience across all taught provision. The annual reporting process is an opportunity to reflect and report formally on the delivery of units and courses over the preceding year, and consider opportunities to improve the learning experience for students.download COURSE MONITORING POLICY AND PROCEDURE V1.0 (pdf)
Student agreement 2020/21
This document explains the standard terms and conditions for new students enrolling with AECC University College in September or October 2020.They also apply to existing students, and students agree at registration annually that they will abide by the terms of this Agreement.
The document is an agreement between this institution and our new students as to the rights, roles and responsibilities of both parties. Please contact our Registry team if you are unable to access any of the links to documents or if there is anything that you are unsure about. If you wish to discuss further before you accept an offer, or enrol as a student, do not hesitate to contact us.
Please note that this document was updated on 3rd August 2020. If you require an earlier copy of the student agreement you can request it from our Registry team .
download Student agreement 2020/2021 - added 3 August 2020
Important information and additional costs
In addition to your Tuition Fees and living costs there are a number of items which you will be required or recommended to purchase in order to get the maximum benefit from the course. There may also be some unusual or surprising conditions about your course to consider before applying or accepting out offer.
These are outlined within course specific documents within our student finance pages:
View the additional costs associated with your course.
Student course cancellation form
DOWNLOAD COURSE CANCELLATION FORM - REQUIRES SIGNATURE
Student Protection Plan and Student Refund and Compensation Policy
Every provider of higher education in England is required to have a Student Protection Plan that is approved by the Office for Students (OfS). It sets out what measures we have in place to protect you, as a student at the University College, in the event of a risk arising to the continuation of your studies.
The Student Refund and Compensation Policy sets out our arrangements for refunds and compensation for affected students (and applicants) where it is not possible for us to preserve continuation of study, and/or to meet our obligations of provision of education as it was originally intended. This policy relates to our Student Protection Plan and reflects our commitment to the student experience and to supporting our students to achieve their academic outcomes.
A minor amendment was made to the Student Protection Plan in July 2019, to indicated that this will be reviewed/approved through the Senior Management Group. The revised version was posted here on 22 July 2019.
DOWNLOAD STUDENT PROTECTION PLAN v1.1 July 2019
DOWNLOAD STUDENT REFUND AND COMPENSATION POLICY
Access and Participation Plans
Here you will find our Access and Participation Plan and Fair Access Agreements, which set out our targets and milestones for widening access in higher education by students from disadvantaged groups, and improving the aspirations, success and progression for students in these groups. This includes information about financial support packages, and details of our outreach activities, and targets and milestones for widening participation.
These access agreements have been formally approved by the Office for Students (or the Office for Fair Access (OFFA) prior to September 2019).
DOWNLOAD THE ACCESS AND PARTICIPATION PLAN 2020-21 to 2024-25
DOWNLOAD THE ACCESS AND PARTICIPATION PLAN FOR 2019-2020
Student privacy notice
This document explains our processing of personal data of past, present and prospective students of AECC University College. It explains how AECC University College collects, uses and shares your personal data, and your rights in relation to the personal data we holds. Should you have any queries, please contact our data protection officer by email: dpo@aecc.ac.uk, 01202 436444, or by post: Data Protection Officer, AECC University College, Parkwood Road, Parkwood Campus, Bournemouth, Dorset, BH5 2DF.
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